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How the AI Coach Works The Graceful Coaching AI is a conversational model trained to ask thoughtful, open-ended questions grounded in biodecoding methodology. It does not give advice, make diagnoses, or tell you what to feel. What It Does Listens carefully — ...

Starting Your Session Starting a discovery session takes less than a minute. Here's exactly how to do it. Step 1 — Go to the Start Page Visit the Graceful Coaching website and click "Begin Discovery" or "Start My Discovery →" from the home page. You can also n...

During the Conversation Once your session starts, you will see a chat interface. The AI coach sends the first message — you respond, and the conversation flows naturally from there. How to Respond There are no rules about how you answer. You can: Write a sing...

Finishing Your Session A session ends in one of two ways: Naturally — The coach reaches the end of its five questions, delivers a closing summary, and transitions to your report. Manually — You click the "Finish Session" button at any point during the convers...

Understanding Your Emotional Bio Decode Report At the end of every session, the Graceful Coaching AI generates a personalised Emotional Bio Decode Report. This is not a generic summary — it is drawn directly from the specific language, patterns, and themes tha...

Receiving Your Report by Email After your session report is generated, you will see an option to have it sent to your email address. How to Send Your Report After your session ends and the report appears on screen, look for the email prompt card below the rep...

Creating an Account You can complete up to three free discovery sessions without creating an account. After three sessions, you will be prompted to create a free account to continue. An account also unlocks richer conversations — the AI coach uses your session...

Returning for More Sessions Each discovery session builds on the last. The more sessions you complete, the more context the AI coach has — and the more precise and useful the conversation becomes. Starting a New Session To begin a new session: Visit the Grace...

Booking with a Practitioner The AI discovery session is a starting point. Many people find that after one or two sessions, they are ready to go deeper with a human practitioner who can engage more flexibly, ask follow-up questions in real time, and design a pr...

Your Privacy & Confidentiality Your conversations with the Graceful Coaching AI are private and treated with the same confidentiality as a conversation with a practitioner. What We Collect When you use Graceful Coaching, we store: Your first name and email ad...

What the AI Coach Can and Cannot Do Understanding the boundaries of the Graceful Coaching AI will help you get the most from it — and know when to seek additional support. What the AI Coach Can Do Capability Detail Ask open-ended questions Exploring you...

Logging In to the Admin Panel The admin panel is a separate, password-protected area accessible from the main application URL. How to Access Navigate to your Graceful Coaching application URL and add /admin.php to the path: https://your-domain.com/admin.php Y...

Navigating the Admin Tabs The admin panel is organised into tabs. Each tab manages a specific aspect of the platform. Clicking a tab loads that section — your position is preserved in the URL via the ?tab= parameter so you can bookmark specific sections. Tab O...

Choosing Your AI Provider Graceful Coaching supports two AI providers: OpenAI and Anthropic. You can switch between them at any time from the Provider tab without restarting the application. How to Switch Provider Go to Admin → Provider tab Select either Open...

Model Selection Each AI provider offers multiple models with different capability and cost profiles. You can select the model for each provider independently from the Provider tab. OpenAI Models Model Speed Cost Best for gpt-4o Fast Medium Recommended d...

Session & Question Limits The Chatbot tab controls the core behavioural limits that govern how the AI conducts sessions. These settings directly affect the client experience. Available Settings Max Tokens (Chat) Setting: max_tokens_chat | Range: 100–2000 | Def...

Free Sessions & Lead Scoring Free Session Limit Setting: free_sessions | Range: 0–20 | Default: 3 Controls how many discovery sessions a new visitor can complete before being prompted to create an account. Set to 0 to require account creation before any sessi...

The Practitioner Base Prompt The practitioner base prompt is the master instruction set that defines the AI coach's entire personality, methodology, and behaviour. Every session begins with this prompt loaded into the AI's context. What It Controls The AI's t...